PB

Pricebook Invoice Convertor

supplier invoice → import .txt

1 Add files

›

2 Convert

›

3 Check and fix

›

4 Download .txt

Input

0 files

Drag invoices here

or click to browse — PDF, JPG, PNG, WEBP

Enter your API key and add files first.

Connected

Connection

Provider

Anthropic API key

Saved only in this browser. Each team member enters their own key once.

Model

Sonnet handles clean PDFs well. Use Opus for blurry photos or messy scans.

Both keys are remembered separately, so you can switch providers any time.

Reading options

How to read the files

If one invoice is split across two files (for example a Restaurant Depot cover sheet plus the stored receipt details), press + join on the second file so they are read together.

Extra rules for every conversion

One rule per line. Use this for vendor quirks instead of waiting for a new version.

Include item descriptions
Easier to check by eye, but uses more tokens. Off by default.

Usage

No requests sent yet.

The vendor rules are cached on Anthropic's side, so every request after the first one in a 5 minute window costs about a tenth as much. Convert in batches to save the most.

Activity

Ready.

Invoices

0

Working...

0 lines

Ready

Pricebook Invoice Convertor

Pricebook Invoice Convertor — how to use it

API key. Paste any key into the Connection box and press Connect — the tool works out by itself whether it is a Claude key (sk-ant-...) or a Gemini key (AIza... / AQ...), loads the models that key can actually use, picks a working one and tests it. Claude keys come from console.anthropic.com → API Keys, Gemini keys from aistudio.google.com → API keys. Any other service (OpenAI, OpenRouter, Groq, DeepSeek, Mistral, xAI, or a server of your own) works too — choose Any other (OpenAI-compatible), put in the base URL your provider gives you, and press Connect. The key stays in this browser, and each provider keeps its own key.
If anything fails, press Diagnostics — it prints exactly what went wrong and a Copy report button to send on. Model names change over time, so if one is rejected, press Load models and the tool will list exactly what your key can use.
Add files. Drag invoice PDFs or photos in, or click the box to browse. Files are read in the order you add them.
Join. If one invoice is spread over two files, press + join on the second file.
Convert. Each invoice appears as a card with its vendor, store, invoice number, date, total and every line item.
Check. A green OK badge means the line items add up to the invoice total. A red CHECK badge means something needs your attention — the reason is listed under the table. Fix anything directly in the card.
Download. Use Download .txt in the output bar. The file follows the exact import format, so you can upload it straight to the back office system.

Clear all empties the files, invoices and output but keeps your API key. Reset app wipes everything including the saved key and settings, like opening the tool for the first time.

Sharing. Keep this file in Google Drive, but each person must download it first and open it in Chrome or Edge. HTML files do not run inside the Drive preview window.

Free keys. Google AI Studio gives a free Gemini key on a normal Google account: aistudio.google.com → API keys → Create API key. It takes about a minute and needs no card. That is the quickest way for a teammate to get going. The free tier has daily limits, so for heavy days a paid key is steadier.

One key for the whole team. Whoever looks after this file can paste one company key into the BUILT_IN line near the bottom of the file, in a text editor. Everyone who opens that copy is then connected with no setup at all. Keep a spending limit on that key, since anyone holding the file can read it.

Simple and Advanced views. Simple view shows only what is needed: add files, convert, check, download. Advanced view adds the provider, model, reading options, token usage and the activity log.

PDFs on other providers. Claude and Gemini read PDFs directly. OpenAI-compatible services only take images, so the tool turns each PDF page into a picture first — that needs an internet connection the first time you use it, and only the first 15 pages of a file are sent.

Very large invoices. If a bill has hundreds of lines, the tool automatically reads it again with a bigger budget. If it is still too long, whatever was read is kept and flagged, so split that PDF into two halves and convert them separately.

Always check the badges before downloading. The tool reads the invoice and then adds up every line against the printed total, so mistakes show up as a red badge instead of slipping into the file.